Streamline Your Operations with Drop Shipping

Streamline Your Operations with Drop Shipping

Table of Contents

  1. Introduction
  2. What is Drop Shipping?
  3. Benefits of Drop Shipping
    • 3.1. Cost Savings
    • 3.2. Inventory Management
    • 3.3. Scalability
  4. How Does Drop Shipping Work?
    • 4.1. Activating Subcontracting
    • 4.2. Configuring the Bill of Materials
    • 4.3. Setting up Components
    • 4.4. Setting up the Product
    • 4.5. Configuring Lead Times
    • 4.6. Selecting the Subcontractor and Vendor
  5. Placing an Order
    • 5.1. Creating a Sales Quotation
    • 5.2. Creating a Purchase Order
    • 5.3. Drop Shipping Document
  6. Processing the Drop Ship
    • 6.1. Processing Component Delivery
    • 6.2. Manufacturing and Shipping the Product
  7. Conclusion

Drop Shipping: An Efficient Method for Retailers and Manufacturers

Drop shipping is a popular method used by retailers and manufacturers to sell goods to customers without the need for receiving, storing, or shipping the items themselves. By ordering directly from subcontractors or suppliers, companies can have products shipped directly to the customer, eliminating the need for inventory management and associated costs.


In today's fast-paced business environment, companies are constantly looking for ways to optimize their operations and increase efficiency. One such method gaining popularity is drop shipping. This article will provide an in-depth guide to drop shipping, covering its benefits, how it works, and the steps involved in implementing this method.

What is Drop Shipping?

Drop shipping is a fulfillment method where retailers or manufacturers partner with subcontractors or suppliers to handle the shipping and delivery of products directly to customers. It allows businesses to focus on other important tasks by outsourcing the production and logistics aspects of their operations.

Benefits of Drop Shipping

1. Cost Savings

One of the major advantages of drop shipping is the cost savings it offers. By subcontracting manufacturing and logistics operations, companies can avoid the need to invest in expensive machines or hire additional staff. This significantly reduces overhead costs and allows businesses to allocate resources more efficiently.

2. Inventory Management

Drop shipping eliminates the need for businesses to store and manage inventory. With products being shipped directly from the subcontractor to the customer, companies can free up valuable warehouse space and avoid the costs associated with handling and storing inventory. This streamlined approach also reduces the risk of overstocking or running out of popular items.

3. Scalability

Drop shipping provides businesses with the flexibility to scale their operations quickly and easily. As there is no need to manufacture or stock products in-house, companies can quickly respond to changes in customer demand by adjusting their orders with subcontractors. This scalability allows businesses to seize new opportunities and adapt to market trends rapidly.

How Does Drop Shipping Work?

Implementing drop shipping in your business requires careful configuration and coordination between various stakeholders. Here are the key steps involved in setting up drop shipping:

4.1. Activating Subcontracting

To start drop shipping, businesses need to activate subcontracting in their manufacturing app settings. This step enables the configuration of subcontracting options and ensures smooth communication with subcontractors.

4.2. Configuring the Bill of Materials

The bill of materials (BOM) for the products involved in drop shipping should be set to the subcontracting type. This allows businesses to designate subcontractors and define their roles in the production process.

4.3. Setting up Components

Each component required for the final product should be properly set up within the inventory tab of the specific product. This includes selecting the appropriate subcontractor, specifying delivery lead time, and designating the component as "dropship."

4.4. Setting up the Product

The product itself should be configured to use drop shipping. This involves enabling dropship in the inventory tab and setting the lead times for manufacturing and customer delivery. The vendor should also be set as the subcontractor responsible for shipping the item.

4.5. Configuring Lead Times

Configuring accurate lead times is crucial for efficient drop shipping. Lead times should account for the time taken by the subcontractor to receive components, manufacture the product, and deliver it to the customer. By setting these lead times correctly, businesses can ensure timely delivery and manage customer expectations.

4.6. Selecting the Subcontractor and Vendor

The final step in the setup process involves selecting the appropriate subcontractor and vendor for the drop shipping process. This ensures that the components are ordered from the vendor and directly delivered to the subcontractor for manufacturing and shipping.

Placing an Order

Once the drop shipping configuration is complete, businesses can start placing orders for their customers. Here is an overview of the order placement process:

5.1. Creating a Sales Quotation

When a customer places an order, a sales quotation is created in the sales app. The quotation includes details of the product, customer information, and the expected delivery date, which is set as the customer lead time configured in the system.

5.2. Creating a Purchase Order

Simultaneously, a request for quotation (RFQ) is automatically generated for the components required to manufacture the product. This RFQ is sent to the designated vendor for the purchase of components.

5.3. Drop Shipping Document

Upon confirmation of the sales order, a drop shipping document is created. This document tracks the purchase from the vendor and the delivery from the subcontractor directly to the customer. It ensures accurate record-keeping and transparency throughout the drop shipping process.

Processing the Drop Ship

Once the order is confirmed and the components are received by the subcontractor, the drop shipping process continues with the manufacturing and shipping of the product. Here's how the process unfolds:

6.1. Processing Component Delivery

After the subcontractor receives the components, they commence the manufacturing process. Once the manufacturing is complete, the subcontractor prepares the finished product for shipping to the customer. This step ensures that the components are properly processed, and the subcontractor's inventory is updated.

6.2. Manufacturing and Shipping the Product

The subcontractor delivers the finished product directly to the customer. This eliminates the need for the retailer or manufacturer to handle the physical product. By validating and processing the drop ship, businesses can ensure a seamless customer experience and timely delivery.


Drop shipping offers significant advantages for retailers and manufacturers, allowing them to streamline operations, reduce costs, and improve scalability. By effectively configuring and implementing drop shipping, businesses can focus on core activities while efficiently managing their supply chain. Embracing drop shipping is a strategic move that can contribute to the success and growth of your business.


  • Drop shipping is a method used by retailers and manufacturers to sell goods without handling inventory.
  • It offers cost savings, efficient inventory management, and scalability.
  • Activating subcontracting and setting up components and products are key steps in implementing drop shipping.
  • Placing orders and processing drop shipments ensure timely delivery and customer satisfaction.