Optimize Dropshipping with Multivariant Configuration in ERP

Optimize Dropshipping with Multivariant Configuration in ERP

Table of Contents:

  1. Introduction
  2. Understanding Variants
  3. Configuring Variants in ERP
  4. Managing Quantities of Variants
  5. Creating Sale Orders with Variants
  6. Drop Shipping Context
  7. Creating Purchase Orders with Variants
  8. Centralizing Correspondence with Vendors
  9. Sending Purchase Orders via Email
  10. Benefits and Conclusion

Understanding Variants and Configuring Them in ERP

In this article, we will delve into the concept of variants in an ERP system and learn how to configure and manage them effectively. Variants are a crucial aspect of product customization and offer flexibility to businesses in meeting the diverse needs of their customers. We will explore the process of configuring variants, managing quantities, creating sale and purchase orders, and centralized communication with vendors. Additionally, we will discuss the benefits of utilizing variants in ERP systems and conclude with key takeaways.


An ERP system plays a vital role in streamlining business processes and improving operational efficiency. One significant aspect of an ERP system is the ability to handle product variants seamlessly. Variants are different versions of a product that possess distinctive characteristics, such as color, size, or other attributes. These variants allow businesses to cater to specific customer requirements and provide a more personalized experience. In this article, we will explore the intricacies of configuring and managing variants within an ERP system, focusing on topics like understanding variants, creating sale and purchase orders, and centralizing communication with vendors.

Understanding Variants

Variants serve as a powerful tool for businesses to offer customizable products to their customers. Whether it's different colors, sizes, or specifications, variants allow customers to select the precise combination that suits their needs. Configuring variants in an ERP system involves defining attributes and assigning values to each attribute. This process enables businesses to create unique combinations of attributes, resulting in a wide range of variants for a single product.

Configuring Variants in ERP

Configuring variants in an ERP system is a systematic process that involves creating attributes, defining attribute values, and assigning them to the respective products. By utilizing the ERP's configuration tools, businesses can effortlessly set up variants for their products. These tools allow for easy management of attributes, attribute values, and their relationships, enabling a smooth configuration process.

Managing Quantities of Variants

Efficiently managing the quantities of variants is crucial for maintaining accurate inventory levels and fulfilling customer orders promptly. In an ERP system, businesses can track and update variant quantities manually or automatically through stock receipts. This flexibility ensures that businesses can easily synchronize their inventory with sales and avoid stockouts or overstocking situations. Additionally, tracking variant quantities individually allows for better inventory management and optimization.

Creating Sale Orders with Variants

Sale orders in an ERP system are crucial for managing customer requests and generating invoices. With variants, businesses can create sale orders that cater to specific customer preferences. By selecting the desired variant from the available options, businesses can provide customers with a personalized experience. ERP systems facilitate the creation of sale orders for variants seamlessly, incorporating all necessary information such as pricing, taxes, and product details.

Drop Shipping Context

dropshipping refers to a fulfillment method where businesses do not maintain inventory but instead transfer customer orders directly to a supplier or manufacturer for shipment. In this context, variants play a significant role in managing orders efficiently. An ERP system enables businesses to automatically generate purchase orders corresponding to each sale order with variants. This functionality streamlines the dropshipping process, ensuring a smooth flow of goods from suppliers to customers without the need for businesses to handle inventory.

Creating Purchase Orders with Variants

When dealing with variants and dropshipping, creating purchase orders plays a crucial role in facilitating smooth order fulfillment. An ERP system allows businesses to generate purchase orders automatically based on the sale orders with variants. These purchase orders include all necessary information, such as the variant details, quantities, and pricing. With an integrated ERP system, managing purchase orders for variants becomes a seamless process, ensuring accurate and efficient order fulfillment.

Centralizing Correspondence with Vendors

Efficient communication with vendors is essential for successful collaboration and timely order processing. An ERP system provides a messaging functionality that allows businesses to centralize all communication pertaining to purchase orders with variants. By leveraging this feature, businesses can streamline their correspondence with vendors, ensuring clear and documented communication. This centralized approach simplifies the process of managing vendor communication and facilitates easy reference for future interactions.

Sending Purchase Orders via Email

To streamline the procurement process, an ERP system offers the functionality to send purchase orders to vendors directly through email. This feature eliminates the need for manual printing and faxing of purchase orders, saving time and reducing the risk of errors. The ERP system generates customizable email templates that include all relevant details of the purchase order. By utilizing this feature, businesses can expedite the procurement process and maintain clear communication channels with vendors.

Benefits and Conclusion

The utilization of variants in an ERP system presents several benefits for businesses. By configuring and managing variants efficiently, businesses can provide a personalized experience to their customers, cater to diverse market demands, and improve overall operational efficiency. The ability to create sale and purchase orders seamlessly enhances order processing and fulfillment. Centralizing communication and streamlining procurement further contribute to improved collaboration with vendors. Implementing variants in an ERP system empowers businesses to thrive in a competitive market by offering customized products and services.

In conclusion, variants are a powerful tool that businesses can leverage in their ERP systems to enhance customer satisfaction and optimize their operations. By following the steps outlined in this article, businesses can configure, manage, and utilize variants effectively. Embracing variants in an ERP system allows businesses to adapt to evolving customer preferences and stay ahead in the dynamic market landscape.


  • Understanding the significance of variants in an ERP system
  • Configuring variants systematically for seamless product customization
  • Efficiently managing variant quantities to optimize inventory levels
  • Creating sale orders with variants to provide a personalized customer experience
  • Streamlining the dropshipping process with variants in an ERP system
  • Simplifying purchase order creation and handling for variants
  • Centralizing communication with vendors for streamlined collaboration
  • Sending purchase orders via email to expedite the procurement process
  • Benefits of implementing variants in an ERP system
  • Conclusion: Leveraging variants to enhance customer satisfaction and operational efficiency.


Q: Can I configure variants for any type of product in an ERP system? A: Yes, an ERP system allows you to configure variants for any type of product, enabling customization according to customer preferences.

Q: How can variants help in ensuring accurate inventory management? A: Variants enable businesses to track and manage quantities of each variant individually, ensuring accurate inventory levels and preventing stockouts or overstocking.

Q: What is the benefit of centralizing correspondence with vendors in an ERP system? A: Centralizing communication with vendors in an ERP system allows for easy reference and enhances collaboration, ensuring smooth order processing and fulfillment.

Q: How does an ERP system streamline the dropshipping process with variants? A: An ERP system automatically generates purchase orders corresponding to each sale order with variants, eliminating the need for businesses to handle inventory and facilitating direct shipment from suppliers to customers.

Q: What are the advantages of sending purchase orders via email in an ERP system? A: Sending purchase orders via email simplifies the procurement process, saves time, reduces errors, and maintains clear communication channels with vendors.